Below are the frequently asked questions about our invoices:
How expensive will my therapy be?
Our bills are usually +/- €2700 for a short therapy and can amount to +/- €8600 for a year long weekly sessions. Short therapies are therapies where our practitioners spend less than 30 hours of direct + indirect time on a client. If your insurance doesn’t offer full reimbursement, the part that you pay yourself may be income tax deductible. Please contact a tax advisor or accountant for this.
These rates are set by the Dutch Healthcare Authority (NZa).
What is direct time (Directe tijd)?
Direct patient-related time is the time during which a practitioner, has contact with the patient or with relatives, family members, parents, partner or other relatives of the patient, in the context of diagnosis or treatment. Activities include:
- Face-to-face contact;
- Phone calls;
- Electronic contact via e-mail or internet (chat, Skype etc.).
What is indirect time (Indirecte tijd)?
Indirect time is the time that the practitioner spends on issues surrounding a contact moment (the patient-related time), but where the patient (or family, partner, etc.) is not present. Examples of this are:
- preparing an activity (for example from a psychotherapy session);
- reporting in the context of the activity (eg psychiatric research);
- recovery time after an intensive treatment session.
What is total time (Totale tijd)?
This is the sum of the direct time and indirect time.
Do I receive an invoice per session?
No, Empower may only send an invoice if a treatment program is completed, if 365 days have passed since the start of the treatment program, or if you switch between Basic Mental Healtcare and Specialized Mental Healthcare
How is the invoice amount calculated?
The Dutch Healthcare Authority (NZa) sets maximum prices for mental health care each year. Empower Psychotherapy charges these maximum rates.
In the Specialized Mental Healthcare, the invoice amount is mainly determined by the amount of total time spent. The diagnosis plays a smaller role in establishing the invoice amount.
In the Basic Mental Healthcare, only the total time determines the amount of the amount. It does not matter which diagnosis is given.
Which information is listed on the invoice?
Explanation of terms on the example invoice
Top to bottom, left to right
Black square: This contains the clients name, date of birth, Dutch BSN (if applicable), address and name of insurer
Factuurnummer: This is the invoice number
Factuurdatum: This is the invoice date
Afsluitreden: This is the reason that the invoice was issued. The most common ones are:
- Reden voor afsluiten bij patiënt / niet bij behandelaar: The cliënt decided to end the therapy
- Reden voor afsluiten bij behandelaar / om inhoudelijke redenen: The therapist decided to end the therapy.
- In onderling overleg beëindigd zorgtraject / patiënt uitbehandeld: The cliënt and therapist together decided to end the therapy, or the client has finished the therapy.
- Na alleen pre-intake / intake / diagnostiek / crisisopvang: The cliënt only received an intake session and/or diagnostics but no treatment sessions.
- Vanwege openen vervolg-dbc: The client has been in therapy for longer than 365 days so an intermediate invoice was issued. (The maximum period between invoices is 365 days).
Verwijzer type: What kind of professional issued the referral letter? The most common is 01: General Practitioner.
Verwijzer AGB: What is the personal healthcare code of the person issuing the referral letter?
Hoofd/regiebehandelaars: Which main practitioners at Empower were in charge of the intake and the actual therapy?
Begindatum: Start date of the therapy (when an intermediate invoice was issued before this one this is an artificial start date).
Einddatum: End date of the therapy (when an intermediate invoice is issued this is an artificial end date).
Prestatie: This is a code that tells the insurer:
- the type of healthcare that was provided
- the main group of the diagnose (for instance: “Depressive disorders, or “Personality disorders”). The exact diagnose is not listed on the invoice.
- A general indicator of the severity of the complaints
- Which healthcare “product” we’re invoicing.
Decl. code: Another code that indicates which healthcare “product” we’re invoicing.
Uitvoerder: Which healthcare provider performed the therapy (our healthcare provider code is 22220913)
Aantal: How many healthcare “product” we’re invoicing, this is usually just 1.
Bedrag: The payment amount in EUR.
Below that is a block that lists all the Empower therapists that were involved in a treatment. Please see above for an explanation of direct, indirect and total time.
At the bottom of the invoice we list the payment term (14 days standard) and our bank account number.